Award-Winning Professional Conference Organiser (PCO)
Organising events can be challenging no matter how organised you are. Outsourced Events acts a Professional Conference Organiser (PCO) for professional associations, trade associations, membership organisations and the wider not-for-profit sector supporting the delivery of conferences and exhibitions.
An award-winning PCO, we have been doing this for in-person, hybrid and virtual events since 2001 and work across a diverse membership audience.
Highlights from some of our events
Associations Specialist Director
We are lucky enough to have a senior Director who has specialised thought her career in the delivery of association and not-for-profit events. With more than 30 years' experience of the sector and having worked across a range of organisations and professions she is a full member of ABPCO and is exceptionally well-qualified to deliver a successful event for you.
Sue Frye
Director of Associations
With over 25 years of professional association experience across Europe, Scandinavia, China, Africa, and the Caspian, Sue oversees our smooth operations and equips event teams to meet clients' needs. Sue also led the largest biennial oil exploration and production conference in Europe with 35,000 attendees.
In her free time, Sue enjoys travelling, watching films, and socialising.
She/her
Our comprehensive end-to-end event management service for associations spans a range of assistances including:
- Virtual Event Platform Selection & Configuration
- Venue Sourcing
- Abstract/Paper Management
- Virtual Session Moderation
- Speaker Management
- Delegate Management
- Virtual and Onsite Exhibition/Sponsorship Management
- Virtual and Onsite Audience Engagement
- Logistics Management (including venue, set-up, AV etc. )
- Onsite Management
- Event Registration for In-Person, Virtual and Hybrid Events
- Post-Event Reporting
Professional Conference Organising Services
Thanks to our tech clients, we always lead the field using technology to deliver efficiencies and improved user experience using a number of tools:
Abstract Management
Our abstract papers management tool makes proposal submission, review and the programme development process hassle-free.
Mobile Event App Management
We advise on app development and manage the build process start to finish, taking ownership from building the programme, to inputting speaker bios, sending push notifications and creating live in-app polls.
Registration Management
We run your registration using our print-on-demand registration solution, which is fully GDPR compliant from start to finish. We ensure registration is flexible. fast and secure and look after everything from pre-event registration, to onsite tracking, and post-event data reporting.
Sustainability
We take our environmental responsibilities very seriously. We can provide sustainable and environmentally friendly options to meet your event needs.
GDPR Compliance
We understand the importance of GDPR compliance when planning an event and managing data. When planning any part of an event, we cover everything from audit trails and consent management to anonymisation of personal information and data security.
Trusted Partners
We have developed strong and lasting relationships with suppliers globally. We know we can depend on them to support us in making your next event a huge success. That said, we are also highly experience in sourcing new suppliers based on your individual needs and have the processes and checks in place to ensure they will deliver against your requirements.
Team of Accountants
With a team of 5 part/fully qualified accountants in place, OE is reknowned for keeping costs low through negotiation, supply chain management, managing budgets - including multi-currency VAT reconciliation, and maximising revenue streams.
Awards & Recognition
Celebrating and honouring our success, these awards, recognition, and affiliations show our commitment to delivering excellence in events. They are a demonstration of our hard work and credibility in the industry.
We won the CN Agency award for Professional Conference Organiser Agency of the Year, 2023. This award recognises an agency that has used its expertise and adaptability to create successful conferences over the last 12 months.
We are a Finalist for the Best Event Agency award at the upcoming 2023 Conference & Events Awards. This award is given to the best event agency from the perspectives of all parties involved: clients, attendees, industry. When selecting Finalists, the judges looked for agencies that displayed innovation, expertise, and success in all areas.
We're delighted to be a Finalist at the 2023 M&IT Awards in the category of Best Intermediary Agency, mid-size. The M&IT Awards hold a special place in the meetings and events calendar. Its winners represent the best of our industry, chosen by the industry.
Sue Frye, our Director of Associations is a Full Member of the Association of British Professional Conference Organisers (ABPCO). Membership of ABPCO is a mark of quality and is recognised as a sign of excellence.
Women Owned is an initiative from the Women’s Business Enterprise National Council (WBENC) and WEConnect International to create a movement of support for Women Owned businesses. Outsourced Events is proud to be an accredited women owned business.
"Despite a short lead time, Outsourced Events assisted us to massively increase the number of sponsors and host the highest attendance in the event’s history. Not only was there the quantity at our Annual Conference, but there was quality, our delegates gave excellent feedback."
British Maternal and Fetal Medicine Society
“During the project Outsourced Events almost become an extension of my marketing team, with no ask too onerous, or too small. ... The result was an extremely high quality, seamless event experience for our customer audience and fellow colleagues.”
Highlights from some of our events
"Outsourced Events provided a very professional service of a high standard - always supportive of delivering the aims of the project with a smile, and often going the extra mile."
Public Sector Health Education Body
Over 22 years we have built trusted relationships with our clients, helping them achieve their objectives and deliver outstanding events.
Associations and Not-for-Profit Clients
Tech and Commercial Clients
"Alex Sibley created a fantastic experience for all those in Seattle despite a relatively small budget! The exhibition stand was best in class - homely, inviting, and practical. The evening event was fun and set just the right tone."
Our Knowledge & Insights
Engaging Your Members and Creating a Community
A strong and engaged community can help you achieve your goals, whether it's increasing membership, promoting your mission, or advocating for your cause. We take a look at ways you can create and engage with a community.
Read More
How Associations Capture the Student and Early Career Audience
Delving deeper to discover what attracts the student and early career audience at association events and how we can better engage with them.
Read More
Outsourced Events wins PCO Agency of the Year
Outsourced Events won PCO Agency of the Year at the CN Agency Awards 2023! What a fantastic accolade for the whole team. We love what we do, and it's brilliant to have our work recognised by our peers.
Read More"They always come armed with buckets of great ideas, insanely good attention to detail, and are just the easiest people in the world to work with."
