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Award-Winning Professional Conference Organiser

Organising events can be challenging no matter how organised you are. Outsourced Events acts a Professional Conference Organiser for professional associations, trade associations, membership organisations and the wider not-for-profit sector supporting the delivery of conferences and exhibitions. 

An award-winning PCO, we have been doing this for in-person, hybrid and virtual events since 2001 and have worked across a diverse membership audience. 

A wide shot of the Spot by NetApp tradeshow stand
A man using a keyboard at the Spot by NextApp tradeshow stand
Alex Sibley attaching cut out shapes of insects to a mosquito net
A dining table with a buffet laid out in front of a window decorated with large insect shapes
Two women wearing hard hats standing in a half built tradeshow booth
People standing around a tradeshow booth displaying the VIAVI brand
Highlights from some of our events

Associations Specialist Director

We are lucky enough to have a senior Director who has specialised thought her career in the delivery of association and not-for-profit events. With more than 30 years' experience of the sector and having worked across a range of organisations and professions she is well a full member of ABPCO and is well qualified to deliver a successful event for you. 

Sue Frye

Director of Associations

With over 25 years of professional association experience across Europe, Scandinavia, China, Africa, and the Caspian, Sue oversees our smooth operations and equips event teams to meet clients' needs. Sue also led the largest biennial oil exploration and production conference in Europe with 35,000 attendees. 

In her free time, Sue enjoys travelling, watching films, and socialising.

She/her

Our comprehensive end-to-end event management service for associations spans a range of assistances including:

  • Virtual Event Platform Selection & Configuration
  • Venue Sourcing
  • Abstract/Paper Management
  • Virtual Session Moderation
  • Speaker Management
  • Delegate Management
  • Virtual and Onsite Exhibition/Sponsorship Management
  • Virtual and Onsite Audience Engagement
  • Logistics Management (including venue, set-up, AV etc. )
  • Onsite Management
  • Event Registration for In-Person, Virtual and Hybrid Events
  • Post-Event Reporting

Professional Conference Organising Services

Thanks to our tech clients, we always lead the field using technology to deliver efficiencies and improved user experience using a number of tools: 

Abstract Management

Our abstract papers management tool makes proposal submission, review and the programme development process hassle-free. 

Mobile Event App Management

We advise on app development and manage the build process start to finish, taking ownership from building the programme, to inputting speaker bios, sending push notifications and creating live in-app polls. 

Registration Management

We run your registration using our print-on-demand registration solution, which is fully GDPR compliant from start to finish. We ensure registration is flexible. fast and secure and look after everything from pre-event registration, to onsite tracking, and post-event data reporting. 

Sustainability

We take our environmental responsibilities very seriously. We can provide sustainable and environmentally friendly options to meet your event needs. 

GDPR Compliance

We understand the importance of GDPR compliance when planning an event and managing data. When planning any part of an event, we cover everything from audit trails and consent management to anonymisation of personal information and data security. 

Trusted Partners

We have developed strong and lasting relationships with suppliers globally. We know we can depend on them to support us in making your next event a huge success. That said, we are also highly experience in sourcing new suppliers based on your individual needs and have the processes and checks in place to ensure they will deliver against your requirements. 

Team of Accountants

With a team of 5 part/fully qualified accountants in place, OE is reknowned for keeping costs low through negotiation, supply chain management, managing budgets - including multi-currency VAT reconciliation, and maximising revenue streams. 

 

Awards & Recognition

Celebrating and honouring our success, these awards, recognition, and affiliations show our commitment to delivering excellence in events. They are a demonstration of our hard work and credibility in the industry. 

We won the CN Agency award for Professional Conference Organiser Agency of the Year, 2023. This award recognises an agency that has used its expertise and adaptability to create successful conferences over the last 12 months.

We are a Finalist for the Best Event Agency award at the upcoming 2023 Conference & Events Awards. This award is given to the best event agency from the perspectives of all parties involved: clients, attendees, industry. When selecting Finalists, the judges looked for agencies that displayed innovation, expertise, and success in all areas.

We're delighted to be a Finalist at the 2023 M&IT Awards in the category of Best Intermediary Agency, mid-size. The M&IT Awards hold a special place in the meetings and events calendar. Its winners represent the best of our industry, chosen by the industry.

 

Sue Frye, our Director of Associations is a Full Member of the Association of British Professional Conference Organisers (ABPCO). Membership of ABPCO is a mark of quality and is recognised as a sign of excellence.

 

Women Owned is an initiative from the Women’s Business Enterprise National Council (WBENC) and WEConnect International to create a movement of support for Women Owned businesses. Outsourced Events is proud to be an accredited women owned business.

"Despite a short lead time, Outsourced Events assisted us to massively increase the number of sponsors and host the highest attendance in the event’s history. Not only was there the quantity at our Annual Conference, but there was quality, our delegates gave excellent feedback."  

British Maternal and Fetal Medicine Society

Case Studies

Testimonials

British Maternal and Fetal Medicine Society Annual Conference

We only have positive things to say about our collaboration with the OE team. They were fabulous and supportive from beginning to end – no task was too big or detail too small, pre-empting any hiccup that we might experience during the event.

View Case Study
Case Studies

Boomi's EMEA Partner Summit

Outsourced Events assisted Boomi in organising a successful partner community event in Amsterdam after a two-year break due to Covid-19. The event brought together partners from across the EMEA region.

View Case Study
Case Studies

LexisNexis Risk Solutions Trust: Live

Outsourced Events was appointed to provide event management for a big budget event. LexisNexis Risk Solutions asked the Outsourced Events (OE) team to consult on and manage the delivery of a paid for corporate event management project for 200+ delegates.

View Case Study

“During the project Outsourced Events almost become an extension of my marketing team, with no ask too onerous, or too small. ... The result was an extremely high quality, seamless event experience for our customer audience and fellow colleagues.”

Senior Director, EMEA Marketing at Medidata Solutions
A blurred image of navy blue tote bags
People talking at the PagerDuty tradeshow booth
People talking at the PagerDuty tradeshow booth
Delegates being helped at a registration and help desk
Two women talking with a registration desk in the background
A man wearing glasses leans forward with his finger on his lips
The entrance lobby of a conference centre with lots of people standing on two levels
A room full of seated people watching a presentation given by a person on a stage with Dell and Intel signage
Highlights from some of our events

"Outsourced Events provided a very professional service of a high standard - always supportive of delivering the aims of the project with a smile, and often going the extra mile."

Public Sector Health Education Body

Over 22 years we have built trusted relationships with our clients, helping them achieve their objectives and deliver outstanding events.

Associations and Not-for-Profit Clients

Tech and Commercial Clients

"Alex Sibley created a fantastic experience for all those in Seattle despite a relatively small budget! The exhibition stand was best in class - homely, inviting, and practical. The evening event was fun and set just the right tone."

Vestergaard

Our Services & Expertise

Our Knowledge & Insights

Event Management 02.03.23

Engaging Your Members and Creating a Community

A strong and engaged community can help you achieve your goals, whether it's increasing membership, promoting your mission, or advocating for your cause. We take a look at ways you can create and engage with a community.

Read More
Event Management 29.09.21

How Associations Capture the Student and Early Career Audience

Delving deeper to discover what attracts the student and early career audience at association events and how we can better engage with them.

Read More
Company News 29.03.23

Outsourced Events wins PCO Agency of the Year

Outsourced Events won PCO Agency of the Year at the CN Agency Awards 2023! What a fantastic accolade for the whole team. We love what we do, and it's brilliant to have our work recognised by our peers.

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"They always come armed with buckets of great ideas, insanely good attention to detail, and are just the easiest people in the world to work with."

PagerDuty

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