Outsourced Events is committed to protecting and respecting your privacy. This policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this policy from time to time and we will notify you of any significant changes, but please feel free to check this page whenever you wish.
The personal information we collect might include your name, address, job title, email address, phone number, IP address and information regarding what pages are accessed and when.
The law on data protection sets out several different reasons for which a company may collect and process your personal data, including:
Contractual Obligations: in some circumstances we need your personal data to comply with our contractual obligations. For example, if you engage to provide an onsite service, we will collect your address details.
Legitimate Interests: in specific situations we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and which does not materially impact your rights.
Consent: we can collect and process your data with your consent, making it clear which data is necessary in connection with a particular service. For example, when you tick a box to receive email newsletters.
Legal Compliance: we will need to collect your data if the law requires us to.
We may use your information to:
We take all the appropriate technical and organisational measures to protect your data. Access to your personal data is password protected. We regularly monitor our systems for vulnerabilities and attacks and use appropriate cyber security measures.
Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected. When it is no longer needed for this purpose, your data will either be deleted completely or anonymised.
We sometimes share your data with trusted third parties, for example IT companies who support our website. When that happens, we provide only the information they need to perform their specific services and we work closely with them to ensure your privacy is respected and protected at all times. If we stop using them, any of your data they hold will either be deleted or rendered anonymous.
Our website is hosted on servers within the European Economic Area (EEA), as are most of the services we provide. Sometimes we need to share your personal data with third parties and suppliers outside the EEA, in countries such as the USA. If we do this, our contracts stipulate that your data receives the same protection as if it were being processed inside the EEA. If we use tools or third party applications that are hosted outside of the EEA, we ensure they provide sufficient guarantees on the safeguarding of your personal data, before we engage with them.
You have the right to request:
You can contact us to request these rights at any time – see contact details of the bottom of this policy.
If we choose not to action your request, we will explain to you the reasons for our refusal.
Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent.
In cases where we are processing your personal data based on our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
You have the right to stop the use of your personal data for direct marketing activity through all channels, or selected channels. We must always comply with your request.
To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice.
If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.
If you feel that your data has not been handled correctly, or that you are unhappy with our response to any requests you have made regarding your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
You can contact the ICO on 0303 123 1113 or go online at www.ico.org.uk/concerns
If you are based outside the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence.
If you have any comments or questions, please contact our data team who will be pleased to help you. Email Outsourced Events or write to: Data Team, Outsourced Events Ltd, Barley Mow Centre, 10 Barley Mow Passage, London W4 4PH, UK.