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What We Do

End-to-end Event Management

Outsourced Events is a London-based event management company. Working globally, our highly-skilled and friendly team of event experts have been supporting the IT, commercial, association and not-for-profit industries with their events for decades. We provide as little or as much support as you require, whether you're putting on a small CXO dinner or a huge annual conference. 

Part of your Team

We bring decades of event industry experience and energy, a whole raft of extra resources and insight into your event planning and management. 

Your brand and your goals are important to us. Following a chemistry and fit session, we quickly embed and work as an extension to your team.

Event Industry Knowledge

Our passion is matched only by our industry knowledge and know-how. 

As well as a deep understanding of the intricacies in setting up and running a successful event, we also have access to an extensive network of suppliers and bring in trusted services with ease, ensuring your event achieves your objectives.

Focused on Results

Once we have understood your objectives, we set about creating a perfect event, making recommendations and finding solutions. 

Project planning and tracking throughout the process, we ensure your event is delivered to a high standard. With data and reporting, we enable you to develop, tactical follow-up lead generation strategies. 

Complete Event Management Service Provision

From initial venue sourcing through to onsite support and registration, our comprehensive event management offering can be completely tailored to meet your individual needs. 

Pre-event Services

Project Planning

Leveraging years of experience and proficiency in online project management software, we’ll create a water-tight project plan and manage your event timeline. At every step of the way, you’ll be able to track our progress and stay in regular dialogue. 

Venue Sourcing

We have the tools, knowledge, and contacts to quickly source the right venue for your in-person and hybrid events, saving you money in the process. Whether it's traditional, modern, or unique—in Bali, London, Florida, or Johannesburg—we'll secure the perfect setting for your event.

Platform Recommendation & Set-up

Our events team works in multiple platforms. For your virtual or hybrid event, we'll advise you on the best platform and provide streaming solutions that best suit your event goals. Once decided, you can leave the configuration and set-up to us.

 

Accommodation Sourcing & Management

No matter where your in-person/hybrid event takes place, we'll take care of all your accommodation requirements. Utilising our detailed knowledge of premium hotels around the world, we can facilitate comfort, luxury, and hospitality for your staff and delegates.

Pre-event Logistics

We’ll handle all logistics, including merchandise sourcing, storage, and inventory management. We'll ensure all collateral and equipment gets delivered on time. No matter where your event is, our warehouses in London and Madrid provide a seamless service.

Budget Management

From pre-event to post, we’ll ensure you stay within budget. Guided by a comprehensive and realistic financial plan, we'll get the best return on your investment, by making recommendations that help you achieve your goals in a manageable, cost-effective way.


Sponsorship Sales & Management

We’ll identify potential sponsors that align with your event’s target audience and objectives. By selling to partner sponsors on your behalf, we can help you boost your marketing budget. We’ll even invoice and receive payments to a restricted access account.

Event Marketing & Communications

Drawing on our diverse expertise, we’ll create an effective marketing strategy to recruit and engage your attendees. We'll harness our broad range of services and industry contacts to create a real buzz around your event.

Confirmation Calling

Telemarketing is a huge driver of ticket sales, helping you to track attendance and adjust event plans accordingly. We’ll streamline this process for you, arranging meetings and contacting delegates to confirm or reconfirm their attendance.

Delegate Management

One of the main goals of any event is that delegates have a positive experience. From recruitment via invitation email marketing, through to post-event lead generation, we’ll look after all your delegate management needs.

Collateral & Merchandise Sourcing

Whether it’s sourcing merchandise, storage and inventory management, or delivery of marketing collateral around the world, we’ve got it covered. Working with trusted suppliers, we'll manage every aspect of this process.

Online Registration Service

Our online registration service was designed by our team of event professionals. Attendees can sign up via a dedicated website and you can monitor registration in real time. Linked to our badging and registration service, it streamlines onboarding.

Abstract management

Our user-friendly abstract management tool allows proposal submissions from potential speakers and enables event planners to review and schedule agenda sessions. It features fair scoring, automated submission checks, and score tracking in real time. 

Onsite Services

Transport Booking & Management

Delegates arriving late have the potential to derail an otherwise successful event. Fortunately, we’re here to handle all your transport arrangements. We’ll ensure that, wherever they’re coming from, attendees arrive at the event on time. We use only the most reputable and reliable transport companies. We will also manage transfers throughout the event so it continues to run smoothly.

Badging & Registration

We’ve revolutionised registration and check-in with our onsite registration and print-on-demand badging service, which streamlines the check-in process. Our badging and registration service is fed data directly from our online registration system. This creates real-time data tracking and a self-service check-in option. 

Onsite Support

Virtual, in-person or a hybrid event - we don’t just work behind the scenes but will get stuck in on the day. For virtual events, we manage all technical production aspects. At in-person events, we manage onsite registration, transform venues and oversee all the delivery partners to ensure a smooth running. For hybrid – we do it all.  All aspects of your event are always managed by a well-practiced specialist team.

Stand Build

Having managed this process countless times over the years, we know that stand-building requires careful planning and attention to detail. Drawing on our global contacts and experience, we’ll source the best supplier for your stand build no matter where the event is taking place. Not only will we deliver a high-quality, timely, and cost-effective stand, but we’ll also manage all pre-event and onsite liaisons.

Post-event Services

Data Input & Cleansing

We’ll input all leads and evaluation reports generated throughout the event, before cleansing and managing this data. This can then be fed directly back into your own CRM and marketing platforms, as well as templates via our API, ready for your marketing teams to capitalise on.

Post-event Reporting

By providing a full end-to-end data management platform that’s fully customisable, we’ll create reports revealing detailed insights about your delegates, from registration through to real-time onsite activity. The information we help you gather can be invaluable when planning your next event.

Detailed Post-event Analysis

Following your event, we’ll provide a comprehensive analysis that covers all aspects. Whether it's reviewing attendees' experience, assessing ROI, or determining the effectiveness of marketing strategies, our feedback can help you improve your delegates’ experience at future events. 

Looking for something else?

"Alex Sibley created a fantastic experience for all those in Seattle despite a relatively small budget! The exhibition stand was best in class - homely, inviting, and practical. The evening event was fun and set just the right tone."

Vestergaard

Event Showcase

Case Studies

Hack The Planet Competition

We were delighted to have been approached by Satellite Applications Catapult for support on an interesting competition called, Hack the Planet. We were asked to provide event management services, including a live stream on YouTube to mark the launch of Hack the Planet on Earth Day on 22 April 2021.

View Case Study
Testimonials

British Maternal and Fetal Medicine Society Annual Conference

We only have positive things to say about our collaboration with the OE team. They were fabulous and supportive from beginning to end – no task was too big or detail too small, pre-empting any hiccup that we might experience during the event.

View Case Study
Case Studies

Dell CSG Champs Summit

This was a three-day live event at The RAI in  Amsterdam consisting of plenaries, breakout sessions, walk- in clinics, CSG networking, partner expo, and two social events.

View Case Study
A room full of seated people watching a presentation given by a person on a stage with Dell and Intel signage

Our Knowledge & Insights

Employee Spotlight 06.12.23

Cassandra Keogh

Cassandra is our innovative Director of Strategic Initiatives, with more than 15 years of event and project management experience in Australia and the UK. Her passion for music, scotch, chocolate, coffee, dancing, Japanese food, and travel fuels her exploration between events and studies.

Read More
Company News 30.11.23

Celebrating our Finance Team

It was a Red Velvet kind of a day in the Outsourced Events office recently as we celebrated our fabulous Finance Team.

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Event Management 29.11.23

Managing Tradeshow Shipping: What You Need to Know

Our UK warehouse team, Simon and Vincent are global shipping and inventory management experts. Read their guide to everything you need to know to avoid a tradeshow shipping nightmare.

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Our Expertise