End-to-end Event Management
Based in London and working globally, our expert multi-lingual team specialises in delivering seamless, impactful events tailored to your needs. From small CXO dinners to large international conferences we handle every detail—from crafting the concept and marketing strategy to seamless logistics and production—so you can focus on what matters most.
Complete Event Management Service Provision
Delivering high-impact brand experiences tailored to your unique needs, we manage every detail—from concept development, venue sourcing and supporting marketing campaigns to onsite support and registration—ensuring event success.
Project Planning
Leveraging years of experience and proficiency in online project management software, we’ll create a water-tight project plan and manage your event timeline. At every step of the way, you’ll be able to track our progress and stay in regular dialogue.
Venue Sourcing
We have the tools, knowledge, and contacts to quickly source the right venue for your in-person and hybrid events, saving you money in the process. Whether it's traditional, modern, or unique—in Bali, London, Florida, or Johannesburg—we'll secure the perfect setting for your event.
Platform Recommendation & Set-up
Our events team works in multiple platforms. For your virtual or hybrid event, we'll advise you on the best platform and provide streaming solutions that best suit your event goals. Once decided, you can leave the configuration and set-up to us.
Accommodation Sourcing & Management
No matter where your event takes place, we'll take care of all your accommodation requirements. Utilising our detailed knowledge of premium hotels around the world, we can facilitate comfort, luxury, and hospitality for your staff and delegates.
Pre-event Logistics
We’ll handle all logistics, including merchandise sourcing, storage, and inventory management. We'll ensure all collateral and equipment gets delivered on time. No matter where your event is, our warehouses in London and Madrid provide a seamless service.
Budget Management
From pre-event to post, we’ll ensure you stay within budget. Guided by a comprehensive and realistic financial plan, we'll get the best ROI, by making recommendations that help you achieve your goals in a manageable, cost-effective way.
Sponsorship Sales & Management
We’ll identify potential sponsors that align with your event’s target audience and objectives. By selling to partner sponsors on your behalf, we can help you boost your marketing budget. We’ll even invoice and receive payments to a restricted access account.
Amplified Lead Generation
Maximise registrations, attendance and lead generation with expertly managed paid search and social media campaigns, delivering the right message to the right audience at the right time to drive registrations and ROI.
Confirmation Calling
Telemarketing is a huge driver of ticket sales, helping you to track attendance and adjust event plans accordingly. We’ll streamline this process for you, arranging meetings and contacting delegates to confirm or reconfirm their attendance.
Audience Acquisition
From targeted campaigns to tailored content, we design and execute marketing activities that drive registrations, increase engagement and boost attendance. Our approach connects you with the right audience for your event.
Collateral & Merchandise Sourcing
Whether it’s sourcing merchandise, storage and inventory management, or delivery of marketing collateral around the world, we’ve got it covered. Working with trusted suppliers, we'll manage every aspect of this process.
Online Registration Service
Our online registration service was designed by our team of event professionals. Attendees can sign up via a dedicated website and you can monitor registration in real time. Linked to our badging and registration service, it streamlines onboarding.
Abstract management
Our user-friendly abstract management tool allows proposal submissions from potential speakers and enables event planners to review and schedule agenda sessions. It features fair scoring, automated submission checks, and score tracking in real time.
Transport Booking & Management
We’ll ensure that, wherever your attendees are coming from, they arrive at the event on time. We use only the most reputable and reliable transport companies to carry delegates to and from the event and manage transfers throughout.
Badging & Registration
Our onsite registration and print-on-demand badging service streamlines the check-in process. Our badging and registration service is fed data directly from our online registration system. This creates real-time data tracking and a self-service check-in option.
Content Creation
Create, capture and repurpose compelling content that amplifies your event’s impact before, during and after the big day. From promotional materials and live event coverage, to post-event highlights and evergreen content, we prolong the life-cycle of your event.
Onsite Support
Whether virtual, in-person, or hybrid, our expert team is hands-on to ensure everything runs smoothly on the day. We handle technical production for virtual events, manage registration and vendors onsite, and oversee all aspects for hybrid events—delivering seamless execution every time.
Stand Build
Drawing on our global contacts and experience, we’ll source the best supplier for your stand build no matter where the event is taking place. Not only will we deliver a high-quality, timely, and cost-effective stand, but we’ll also manage all pre-event and onsite liaisons.
Data Input & Cleansing
We’ll input all leads and evaluation reports from your event, ensuring accurate and organised data. This can then be fed directly back into your own CRM and marketing platforms, as well as templates via our API, ready for your marketing teams to capitalise on.
Post-Event Reporting
By using a full end-to-end data management platform that’s fully customisable, we’ll create reports that reveal detailed insights about your delegates, from registration through to onsite activity. The information we gather is invaluable for planning your next event.
Detailed Post-Event Analysis
Following your event, we’ll provide a comprehensive report. We'll review attendees' experience, assess ROI and determining the effectiveness of marketing strategies. Our feedback will help you improve your delegates’ experience at future events.
Custom Audience Research
Our expert team will transform your event into a springboard for ongoing insights and engagement. With research that powers white papers, reports and promotional content you can extend the value of your event.
"Alex Sibley created a fantastic experience for all those in Seattle despite a relatively small budget! The exhibition stand was best in class - homely, inviting, and practical. The evening event was fun and set just the right tone."
Our Knowledge & Insights
25 Years of Outsourced Events: A year of recognition and reflection
In 2001, Denise Sharpe and Alexandra Sibley set up Outsourced Events in a small office in Chiswick, West London, with a simple idea: build an events agency that could work so closely with its clients that it felt less like a supplier and more like an extension of their own team. Twenty-five years on, that idea has grown into a business trusted by some of the world's biggest technology brands and professional associations, but the thinking behind it hasn't changed.
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From passive audience to active participant: what neuroscience tells us about association conference design
Association conferences carry a unique responsibility: to advance knowledge, build community and support the professional development of their members. Yet the way most are structured runs counter to how the brain actually learns. Neuroscience offers a more effective path. Find out how.
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Our biggest year for awards yet: Ten shortlisting’s in two weeks
In the space of two weeks, Outsourced Events has picked up ten shortlisting’s across two of the industry's leading awards programmes: the UK Agency Awards and the Association Excellence Awards. Between them, they recognise the agency, our leadership and importantly, stand-out events with two long term clients: the British Maternal & Fetal Medicine Society (BMFMS) and the British Society for Gynaecological Endoscopy (BSGE).
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