+44 (0)330 460 6007

The Office Group, 1 Lyric Square, London W6 0NB

Event Management for Associations and the Not-for-Profit Sector

Organising events can be challenging no matter how organised you are.  Outsourced Events acts as a Professional Conference Organiser for professional associations, trade associations, membership organisations and the wider not-for-profit sector supporting the delivery of large conferences and exhibitions. We have been doing this since for both in-person and virtual events 2001 and have worked across a diverse membership audience.

Association Specialist Director

We are lucky enough to have a senior Director who has specialised throughout her career in the delivery of Association and not-for-profit events. With more than 30 years’ experience of the sector and having worked across a range of organisations and professions she is well qualified to deliver a successful event for you..

Meet Sue Frye, our Association specialist Director:

Sue Frye

As well as heading up our Associations and Not-for-Profit Division, Sue is also Operations Director ensuring that the Outsourced Events office and all associated operations run smoothly for us and our clients.  Sue has over 30 years of experience, specialising in the professional associations sector, running events teams, covering engineering, business, marketing and arbitration. She has vast international experience having organised events in Europe, Scandinavia, China, Africa and the Caspian, many of which included hybrid elements. Sue was also responsible for delivering the largest oil exploration and production conference in Europe, held biennially in Aberdeen with an attendance of 35,000. In her spare time, Sue enjoys travel, films and socialising.

Association and not-for-profit clients

Our association work spans across a range of areas, from engineering to health, arts and education. Clients include:

  • Royal College of Occupational Therapists
  • Royal College of Speech and Language Therapists
  • Society for Earthquake and Civil Engineering Dynamics
  • UK and Ireland Fuel Distributors Association (formerly Federation of Petroleum Suppliers)
  • The Airport Operators Association
  • Association of British Theatre Technicians
  • Society for Education and Training

End-to-End Event Management

Our comprehensive end-to-end event  and virtual event management service for associations spans a range of assistance including:

  • Virtual Event Platform Selection & Configuration
  • Venue Sourcing
  • Abstract/Paper Management
  • Virtual Session Moderation
  • Speaker Management
  • Delegate Management
  • Virtual and Onsite Exhibition/Sponsorship Management
  • Virtual and Onsite Audience Engagement
  • Logistics Management (including venue, set-up, AV etc)
  • Onsite Management
  • Event Registration Management for In-person and Virtual Events
  • Post-Event Reporting

Thanks to our tech clients, we always lead the field using technology to deliver efficiencies and improved user experience using a number of tools.

Abstract Management Tool

Our abstract papers management tool makes the proposal submission, review and programmes development process hassle-free.

Mobile Event App Management

We can advise on app development for your event and manage the build process from start to finish, taking ownership of everything from building the programme, to inputting speaker bios, sending push notifications, and creating live in-app polls. Whatever your conference app requirement, we can advise you and help you to input the information.

Registration Management

We can run your registration using our proprietary software to deliver a print-on-demand registration solution which is fully GDPR compliant from start to finish. We ensure registration is flexible, fast and secure and look after everything from pre-event registration, to onsite tracking, and post-event data reporting.

Equally, if you want to keep with your existing registration software, we can support you. 


At Outsourced Events we take our environmental responsibilities very seriously. We can provide sustainable and environmentally friendly options, to meet your needs and expectations.

GDPR compliance

We understand the importance of GDPR compliance when planning an event and managing data.  When planning any part of an event, we cover everything from audit trails and consent management to anonymisation of personal information and data security.

Trusted Partners

We have developed strong and lasting relationships with suppliers globally. We know we can depend on them to support us in making your next event a huge success. That said, we are also highly experienced in sourcing new suppliers based on your individual needs and have the processes and checks in place to ensure they will deliver against your requirements. 

Whilst we work with venues all over the world, we also have an extensive list of UK venues that we work with.

Chartered Accountant

Many of our association clients have found our in-house Chartered Accountant, working with them really helpful.

No Challenge is Too Big

Outsourced Events is frequently called upon to organise and support technical conferences with presented papers, technical posters, keynote speakers and panel discussions.  We create outstanding networking dinners and memorable award evenings in prestigious surroundings. We take on the more technical elements such as health and safety, event security, the management of senior figures from industry, royals and dignitaries and the more onerous such as booking accommodation blocks. 

We pride ourselves on becoming an extension to your team, our flexibility means we are crisis ready, slotting seamlessly into your team, responding to urgent requests and last-minute changes. We take a consultative approach, adding-value and applying our knowledge to ensure your event is successful everytime. 

Our services are flexible and cost-effective. Please contact us and let us provide you with the best possible event management services.

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