We are your Conference Organisers
At Outsourced Events, we understand both the challenges and opportunities in putting on a successful conference for your members, employees, partners and other guests. Not only can a thoughtfully conceived and well run conference allow the best minds in your organisation to come together to share information and ideas, it can also help to engage staff and boost morale.
Whether your running an established conference or planning an inaugural event, we can adapt to work with you in a way that suits you best. We have many years’ of experience in conference management and have organised conferences of all sizes and types, so we know how to navigate those perennial pitfalls that see many event in-house teams pulling their hair out.
By taking advantage of our numerous contacts and inside knowledge, as well as our experience in logistics and time management, we can take the stress out of the whole conference planning process, leaving you the headspace and time to take those all important strategic decisions.
An End-to-End Conference Management Service
We provide an end-to-end conference management service provision that is completely customisable to your own requirements. We can also scale up or down our involvement, depending on the demands your event team are facing at the time.
Our dedicated conference event manager and supporting staff, will help you at every stage of the conference planning process, from concept and online registration to onsite badging, venue sourcing, accommodation management and liaising with sponsors. If you need us, we’re just a phone call away.
We will also maintain a consistent onsite presence on the day, overseeing setup and takedown process for exhibitors, whilst dealing with any issues that may present themselves on the day. We will also make sure that contingency plans are in place should you become the victim of events outside your control.
We also offer clients out custom ‘Call for Papers’ abstract management tool, which greatly simplifies and streamlines the proposal submission, review and allocation process by putting it all online via a dedicated page on your website.
Professional Association Conference Managers
As an experienced conference management company established in 2001, we have considerable experience working with all sorts of organisations including professional associations.
Associations are reputable bodies (sometimes with Royal Charter) that rely on annual or bi-annual conferences in order to connect, educate and network with their members. In uncertain economic times, these conferences are crucial touchpoints for many business leaders and are often large events with busy and demanding timetables that can take place over more than one day.
In 2017 we worked with the Royal College of Occupational Therapists, putting on their annual conference to much praise and thanks. By completely rethinking the conference we reduced the event to two days, introduced a dedicated exhibition area and saw record numbers of delegates attend.
You can find out more about how we helped the RCOT pull off a hugely successful conference by reading our case study, or get in touch with us to find out how we can breathe new life into your next conference.