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What We Do

Professional Conference Organiser for Associations & Not-for-profits

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Our award-winning team of 40+ exceptional event professionals include 'C& IT Agency A-List' event planners and a full member of the Association of British Conference Organisers (ABPCO). We have vast experience in planning and executing every size of event from board meetings to conference and exhibitions. We offer full Professional Conference Organisation services. In addition to this we are specialists in:

Financial & Budget Management

Meeting audience expectations while staying within budget is crucial for associations. Our team of finance professionals include five accountants who work hard to keep your event in budget with regular reporting, multi-currency VAT reconciliation and revenue stream maximisation.

Abstract & Programme Management

We can manage your abstract management process from start to finish, our team of experts can advise the right tools to use and provide support every step of the way. By centralising abstracts, it reduces your administrative workload and ensures consistency across evaluations.

Sponsorship Sales & Management

Sponsorship income plays a crucial role in helping associations fund key activities and enhance member services. We offer tailored sponsorship sales and management services designed to help associations increase revenue by connecting with the right partners. 

Event Planning & Management

Our comprehensive event planning services handle every detail from venue sourcing and supplier management to on-site coordination and logistics. We manage strategic planning, timeline development and vendor relationships to ensure seamless execution of your events while you focus on your objectives.

Registration & Attendee Management

Streamline your event with our professional registration management services featuring custom online platforms, secure payment processing and attendee database management. From initial registration to on-site check-in, we deliver exceptional attendee experiences while providing real-time reporting and analytics.

Marketing & Post-Event Analysis

Maximise attendance with targeted event marketing campaigns across digital channels while measuring success through comprehensive post-event analysis. We provide integrated marketing strategies, attendee engagement solutions, detailed performance reporting and actionable insights to optimise ROI and improve future events.

"We see Outsourced as an extension of the BMFMS team. No detail or ask is too big or small, they are great problem solvers and pride themselves on delivering innovative, cost-effective solutions."

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Employee Spotlight

Meet Catherine Lawson, Senior Event Manager - Associations

Catherine, who joined Outsourced Events in 2023, brings over 25 years of global experience in event management, communications and senior leadership across not-for-profit, public and commercial sectors. She has delivered complex, high-profile events and conferences in partnership with UK and Commonwealth governments, Royal Households, universities, membership associations and FTSE 100 companies, while developing extensive expertise in membership growth, volunteer stewardship and strategic organisational partnerships. She has been an full ABPCO member since July 2024.

Keynote speaker addresses delegates in Main Auditorium during BSGE ASM 2024
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Event Showcase

British Society for Gynaecological Endoscopy’s (BSGE) Annual Scientific Meeting

Once again Outsourced Events organised the BSGE's inaugural hybrid conference, which emerged as the most extensive industry conference and exhibition in minimal access gynaecology, drawing a record number of attendees and delegates describing it as the ‘best event’ in the BSGE's 34-year history.

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Keynote speaker addresses delegates in Main Auditorium during BSGE ASM 2024

Our Expertise

Our Knowledge & Insights

Downloads 12.05.25

Beyond the event: Unlocking the power of legacy for associations

Events don’t just end when the last attendee leaves. They have the power to shape industries, inspire communities and drive long-term change. Our latest whitepaper explores the power of event legacies and how associations can harness this potential to drive meaningful, long-term change.

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Event Insights 10.06.25

A comprehensive guide to abstract management for conferences 

Navigating the abstract submissions process can be complex. Ensuring quality and relevance requires submissions to undergo a rigorous review process and strict adherence to deadlines. The entire process can be complicated and time-consuming. This guide aims to provide beginners with a comprehensive understanding of the call for papers and abstract management process, its essential features and how effective abstract management improves event outcomes

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Marketing 15.07.24

Enhancing Attendance and Engagement at Your Association Events

In today's ever-evolving landscape trade associations encounter various challenges, including issues surrounding member engagement, relevance, differentiation and financial sustainability. Attracting attendees to your association events is crucial for success in a competitive environment.

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Planning your next conference?