Event Management


Event Management

Part of your Team

At Outsourced Events we live and breathe events. Our enthusiastic and friendly team of event professionals have decades of event industry experience between them. By working with us you are effectively able to access this expertise and energy through your very own OE team member, who will bring a whole raft of extra resources and insight to your event planning and management.

Your brand integrity is important to us, which is why we’ll approach your company in the same way we approach our own company, with professionalism and passion. With minimum training, we can be embedded and running as a direct extension to your team within a week.

Event Industry Knowledge

Our passion is matched only by our industry knowledge and know-how. Whether you want an individual service or a full end to end event management and planning service, we can tailor our service to suit your budget, your event and your internal processes.
As well as a deep understanding of what’s involved in setting up and running an event, we also have access to an extensive network of contacts and can bring in new services at a moment’s notice. This all allows you to effectively scale up or scale down your event related operations at short notice, without the need to increase headcount.

End to End Event Management

We provide a comprehensive end to end event management service that spans a range of services, from concept and strategy, through to venue sourcing, onsite presence and post event reporting. We can provide as little or as much support as you require, whether you’re putting on a small CXO dinner or a huge annual conference.
We’ll not only help you put together your financial plan, but we can help keep you on budget by delivering cost savings and economies of scale through the relationships we have with venues and suppliers, as well as our value added communications. We can even help you supplement your marketing budget through sponsorship selling on your behalf.
We’ll look after all your communications and social engagement activity as well as manage all the vendors involved in making your event a huge success, from signage and design to the internet connections and electric sockets. We’ll even staff your booths for you.

Focused on Data

Event management is about so much more than planning for the big day. Data is an essential ingredient and resource in creating events that not only leave your delegates wanting more, but in developing informed and tactical follow-up marketing and lead generation strategies in the weeks and months following your event.
Our advanced software and API allows us to provide a true end to end data management system that is fully customisable to the specific needs and KPIs of your marketing strategy. We’ll even cleanse and migrate all the delegate data collected at your event to sit in your own templates, so your team can view it on your systems.
A key part of this service offering is our badging and onsite registration software, which allows your staff to check in delegates and print their badges in seconds instead of minutes. Not only does this make queues at the check-in desk a thing of the past, but it allows you to use QR codes to track delegate activity around your event.

Complete Service Provision

We’ve been working in the event industry long enough to understand that no two events are the same. It’s why our service provision can be completely tailored to your requirements. Whether it’s pre-event marketing and social media management, to onsite registration and venue finding, we can put together a package of services that suits you.

Our end-to-end service provision includes the following:

  • Event marketing
    We’ll help you produce a marketing plan to get bums on seats and then monitor the success of this over time, tweaking and adapting tactics where necessary.

 

  • Onsite support
    We don’t just work behind the scenes but will get stuck in on the day, helping you set up stands, onsite registration services and even man your check-in desk or booth.

 

  • Social media management
    Social media presence is crucial to expanding your event activity geographically. We’ll help set up your social media profiles and engage with your target audience pre and post event.

 

  • Collateral and merchandise sourcing
    From sourcing merchandise, storage and inventory management through to the delivery of marketing collateral, we can take care of all collateral related admin.

 

  • Confirmation calling
    Telemarketing is a huge driver of ticket sales and we’ll help you maximise on this activity by calling up all delegates to confirm their attendance.

 

  • Delegate Management
    We can deal with all your delegate recruitment and management needs, from recruitment via invitation email marketing, through to post event lead generation activity.

 

  • Venue finding
    Venue finding is something that is time consuming. We have the tools, the knowledge and the contacts to find you the right venue quickly, saving you money in the process.

 

  • Event communications (emails)
    We can create, build and send tailored email lists to your prospective delegates, using our in-house email distribution solution. We can also follow up with potential leads post event.

 

  • Onsite Registration
    Using our proprietary onsite registration and print-on-demand badging service, we can revolutionise the registration and check-in at your event. We’ll even staff the desk.

 

  • Accommodation booking service
    With our detailed knowledge of four and five star hotels in cities across EMEA, we can take care of all your delegate accommodation requirements through our booking service.

 

  • Sponsorship sales
    We can help you boost your marketing budget by selling to partner sponsors on your behalf. We can even invoice and receive payments to a restricted access account.

 

  • Sponsor Management
    Looking after your sponsors is important and very time consuming. We have the tools and knowledge to make this process easier, keeping them happy and leaving you more time for strategy.

 

  • Budget Management
    We’ll make sure you stay on budget from start to finish by creating a comprehensive and realistic financial plan that you can stick to whilst achieving everything you set out to.
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